DOT compliance helps ensure the safety of your drivers and all other people on the road. Failure to comply with DOT regulations can result in penalties and even prevent your company from conducting core business operations.
Businesses and drivers that are not DOT compliant increase their liability and risk. Most insurance claims are void when businesses, vehicles, or drivers fail to meet DOT regulations. Failure to maintain current compliance can also take drivers off the road and result in lost jobs.
DOT compliance service help automate and streamline DOT compliance audits and processes. These services help businesses save time, avoid penalties, and keep qualified drivers on the road.
The most effective DOT compliance services will enable you to:
• Manage hours of service files to audit driver logs and supporting documents
• Simplify driver qualification file management
• Provide insight into CSA violations
• Streamline electronic and paper driver vehicle inspection reports (DVIRs)
• Monitor and log information from electronic logging devices (ELD)
Effective DOT compliance audit solutions can help businesses save time and money. Analytics reports can identify compliance issues so they can be addressed before they result in a penalty.
Our experience involves analysis for DOT Risk Management, Driver Qualifications Files, Regulations, CSA, HAZMAT, Customized Training, DOT Creation of Policy Procedures, and Mock Audits for a wide range of Motor Carriers.
CMV Driver Compliance
Motor carriers must ensure and verify that their CMV drivers meet the minimum requirements specified in 49 CFR 391 before operating a vehicle. CMV owner-operators must comply with both rules that apply to motor carriers and rules that apply to drivers. An owner-operator is a person who operates a CMV under his or her authority (U.S. DOT Number) as both a motor carrier and a self-employed driver.
Driver Qualifications Files (DQ) 49 CFR 391.51
All motor carriers must maintain a qualification file for each employed driver. A driver qualification file checklist may be helpful to ensure that all required documents and inquiries are obtained. A description of the documents required to be in each driver’s qualification file is included in the following subsections and 49 CFR 391.51, which also details the document retention requirements.
Background Checks that Comply with DOT Regulations 49 CFR Part 391
As a company that has to comply with the Department of Transportation (DOT) regulations, you are challenged not only to comply but to hire drivers to keep your services moving as quickly as possible. The differences from administration to administration can make it difficult to find one company that has everything you need.
For employees applying for safety-sensitive positions, DOT regulations require employers to obtain drug and alcohol test history information from previous employers. DOT previous employer checks provide a record for employers to consider, as well as maintain compliance standards and regulations for safety-sensitive positions.
Inquiry to Previous Employers for Safety Performance History 49 CFR 391.23
Motor carriers must investigate, document, and retain all drivers’ previous employment safety performance history for the three years immediately prior to the driver joining a new employer.
DOT Driver Medical Exam 49 CFR 391.41 - 391.49
For employees operating a commercial motor vehicle (CMV), the Department of Transportation (DOT) requires a specialized physical exam at least every other year. Mandated by the Federal Motor Carrier Safety Administration (FMCSA), a DOT physical adheres to strict guidelines to ensure that drivers with a commercial driver's license (CDL), as well as other safety-sensitive employees, are in good health and physically capable to perform their job duties.
Inquiry to State Agencies for Driver’s Motor Vehicle Record and Carrier’s Annual Review of Record
At the time of application, carriers must contact all States where each driver holds, or has held in the past 3 years, a motor vehicle operator's license or permit to obtain the driver’s Motor Vehicle Record (MVR)
Hours of Service Compliance 49 Part 395
Hours of service (HOS) refers to the number of hours a commercial motor vehicle driver may work per day, or a week, or another period as mandated by the Federal Motor Carrier Safety Administration (FMCSA).
Any driver who is subject to HOS regulations is required to limit the amount of time spent driving or on duty, to avoid exceeding a maximum amount set by HOS rules.
Another requirement is to maintain an accurate record of hours worked, available for inspection by law enforcement or officials of the FMCSA. This documentation is also known as records of duty status or RODS.
The FMCSA sets the guidelines for hours of service and recordkeeping; monitoring driver and vehicle fleet HOS is carried out by this agency and by inspectors at highway checkpoints. Drivers or operators in violation of the rules are subject to penalties.
Let us help you comply with HOS requirements, manage and simplify the process.
DOT Compliance Operational Support
Getting Started as a Motor Carrier
Before commencing interstate operations, motor carriers are required to register with FMCSA. Generally, new motor carriers must comply with the following requirements:
• Identify and comply with FMCSA registration requirements based on their type of operation:
• U.S. DOT Number
• Hazardous Materials Safety Permit
• Operating authority registration
• Complete the FMCSA registration process by filing the MCSA-1, MCS-150, or OP-1 series form
• Determine State notification and registration requirements
• Complete the New Entrant Safety Assurance Program (first 18 months)
• Maintain/update U.S. DOT Number and operating authority information
• Operate in compliance with all applicable FMCSRs and HMRs
Support Motor Carrier Safety
After a motor carrier satisfies all applicable pre-operational requirements, including establishing safety management controls and registering with FMCSA, it is considered a new entrant subject to the new entrant safety monitoring procedures for 18 months.
• FMCSA’s New Entrant Safety Assurance and Compliance Program (49 CFR 385.307)
This service is designed to assist companies in knowing how they would score should DOT conduct a compliance review audit of their operations. This allows the carrier to take corrective action, thus allowing them to pass an audit should DOT conduct a review at some later date.
• Safety Audits (49 CFR 385.309, 385.311)
• Monitoring After the New Entrant Period (385.333)
Carriers that fail to demonstrate basic safety management controls may have their new entrant registration revoked. New entrants are also monitored through the CSA program and are subject to all CSA interventions during the 18-month new entrant period.
Compliance, Safety, Accountability (CSA) Program Support
Preventing The Preventable: Using DataQs To Improve Your CSA Scores
The impact CSA scores have on drivers and carriers in the transportation industry is significant, as such, the accurate reporting of violation data is imperative and false reports must be corrected immediately. Smart carriers are improving their CSA scores by monitoring their data and contesting erroneous information. Now, with the implementation of FMCSA's Crash Preventability Determination program, carriers can contest not-preventable crashes too, resulting in improve Crash Indicator BASIC scores.
DOT Vehicle Compliance
Periodic / Annual Inspection Tracking
Every commercial vehicle, including each segment of a combination vehicle, require periodic inspection that must be performed at least once every 12 months.
• Remain on file for at least 14 months.
• Inspections stored
• Notifications when inspections are due again
Driver Vehicle Inspection Report (DVIR)
Drivers must perform a daily pre & post vehicle inspection report (DVIR) of certain required parts & accessories at the completion of each workday.
• Record retention for three months
Maintain Accident Register 49 CFR 390.15
Provides assistance in DOT recordable accidents and monitors accident recording procedures. Our accident program is designed to assist the client in proper recording, investigation and overall assessment of their safety program.
• Help manage CSA Scores
• Any violations must be corrected before the driver or vehicle can return to service
• Retention of records for 12 months following the date of inspection
Drug & Alcohol Testing Program
The Federal Motor Carrier Safety Administration (FMCSA), along with the Department of Transportation (DOT), requires that persons subject to the commercial driver’s license (CDL) requirements and their employers follow alcohol and drug testing rules. These rules include procedures for testing, frequency of tests, and substances tested for.
Anyone employing CDL drivers to operate commercial motor vehicles (CMVs) on public roads
CDL drivers who operate CMVs on public roads
Interstate motor carriers
Intrastate motor carriers
Federal, State, and local governments
Resources for Drivers
While it is the responsibility of your employer to provide you with information on drug and alcohol testing programs, it is still ultimately your responsibility to obey all rules and regulations in order to keep our roadways safe. Drivers of CMVs can learn about drug and alcohol rules, types of tests required, and their rights, responsibilities, and requirements here.
Resources for Employers
As an employer, you have a responsibility to implement and conduct drug and alcohol testing programs. Contact us to learn about drug and alcohol rules and how they affect your business.
*An employer who employs himself/herself as a driver must comply with requirements of 49 CFR Part 382 that apply to both employers and drivers.
DOT CONSORTIUM DRUG & ALCOHOL TESTING – OWNER OPERATOR & SMALL FLEETS
For safety and compliance, owner-operators of trucks in the United States have a responsibility to comply with DOT and FMCSA regulations for drug and alcohol testing. Our partners specialize in providing a great DOT consortium program for owner-operators to be compliant fast and easy.
FMCSA – Commercial Motor Carriers, or Federal Motor Carrier Safety Administration (FMCSA). Some examples of FMCSA regulated positions include, but are not limited to, vehicles required to display a DOT placard when transporting hazardous material, vehicles that carry over 16 passengers including the driver, and CDL (Commercial Driver’s License) holders who operate commercial motor vehicles that weigh a minimum of 26,001 Lbs.
PHMSA – Pipeline industry, or members of the Pipeline and Hazardous Materials Safety Administration. For oil and gas companies working on the pipeline, which includes operations, maintenance, and emergency response, operators and their contractors must submit to DOT compliant testing.
OUR PROGRAM INCLUDES:
Pre-employment drug test
Enrollment into a random drug and alcohol testing consortium
Same day service
Our FMCSA compliant drug and alcohol consortium has over 10,000 collection sites and 24-48 hour turnaround times on results for your convenience!